Legal Administrative Assistant (DFM #722)

Company Confidential

High-profile, international law firm in Uptown is seeking a Legal Administrative Assistant to provide administrative and secretarial support for Human Resources Operations, which includes the Human Resources and Benefits Departments and other departments as needed.  This individual must have an interest in law firms, a desire and willingness to continuously develop their technology skills, extremely strong organization skills and must have excellent communication skills!

 

Essential Duties:

-Review vendor invoices as assigned for accuracy

-Assist with scheduling, logistics for programs, special events (i.e., blood drive, flu shots, seminars, staff appreciation, retirements and meetings, etc.)

-Handle confidential and non-routine information

-Work independently and within the team on special, nonrecurring and on-going projects

-Type and design general correspondence, memos, charts, tables, graphs, business plans, etc.

-Professionally field calls and answer all routine and non-routine questions/take accurate messages for team members

-Organize and prioritize large volumes of information and task (i.e., emails, calls and data)

-Serve as project management and meeting coordinator

-Be a professional liaison and interface with all levels of the organization and outside agencies

-Create and distribute office newsletter, schedule meetings and maintain calendars

-Maintain the HR Director’s work e-files and physical files

-Create mailing list, edit mailing lists, and delete duplicate entries in InterAction

-Collect and distribute mail for the HR team

 

Other Duties:

-Coordinate deliveries and reprographic needs

-Provide process improvements/efficiencies and cost decreasing recommendations

-Performs other related duties as needed or assigned

 

Reporting Relationship:

-The Administrative Assistant reports to the Manager of Human Resources

 

Qualifications:

Knowledge: The Administrative Assistant must have intermediate or higher knowledge of the Microsoft Office Suite (Word/Excel/Access/PowerPoint/Outlook and Publisher).  Experience using SmartSheet is preferred.

Skills: The AA must be consistent in performing tasks and responsibilities.  Must have the ability to handle high demands, ambiguity, frequent changes, and deadlines with a positive objective-oriented attitude.  Strong attention to detail, self-starter/motivated, maturity to maintain confidentiality, and the ability to communicate effectively (verbally and in writing) with all levels in the Firm are essential.

 

Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.  Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks, deadlines and demands.  Strong organizational skills are required to plan, prioritize, and organize diversified workload.

 

Education: The AA must have a high school diploma or GED.  Two years of college or equivalent is preferred, but not required.

 

Experience: 2-5+  years of progressive general office experience or an equivalent combination of education and experience.  Three plus years of previous experience working in a law firm or professional services environment is preferred.

 

Working Conditions: Professional Office Environment.  Overtime required.

 

Law firm provides an excellent benefit package along with beautiful offices in Uptown!

 

Salary: $55,000-$60,000 DOE

 

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