Billing Coordinator (DFM #712)

Company Confidential

High-profile, international law firm is seeking a BILLING COORDINATOR to report directly to the Manager of Billing and also work closely with various partners in leadership positions.  This position will assist with special projects as needed and perform other related duties as assigned.


This non-exempt position is responsible for compiling, managing and executing attorney billing.  This includes gathering all billing information, creating and obtaining approval on proformas, and creating and distributing final invoices.  This individual will interface with billing attorneys, staff and firm clients while maintaining confidentiality of client and form matters.


Essential Duties:

-Review and edit proformas in response to attorney and secretary requests

-Execute complex bills in a timely manner (e.g., multiple discounts by matter, split-party billing, preparation of electronic fills)

-Submit bills electronically to e-billing sites

-Configure and maintain information on e-billing sites including setting up new clients

-Ensure compliance with existing firm billing policies and procedures, recommending changes when necessary

-Review, assess and ensure compliance with Outside Counsel Policies and Procedures

-Review, assess and provide feedback, when requested, on the billing requirements within new client engagement letters

-Create and maintain desktop procedures including any attorney, client or matter special handlling requirements

-Review and approve all new client and matter intake firms to ensure accurate system setup

-Assist with testing any new application changes or enhancements

-Ensure compliance with any client-specific reporting requirements (e.g., accruals, budgets, timekeepers, rates)

-Communicate professionally and courteously with clients, attorneys, paralegals and other staff

-Create billing schedules and various other billing analyses as needed



Knowledge and Experience

-1-3 years of relevant experience is required

-Must have proficient knowledge in accounting processes and Microsoft Office applications (Word, Excel, and Outlook)

-A solid understanding of the billing processes in the professional services industry (ideally within a law firm environment) is preferred

-A broad range of technical ability, with a demonstrated aptitude and willingness to learn new software/applications is needed for this position



-Superior attention to detail, time management and organizational skills

-Must possess strong analytical skills and be able to effectively multi-task and prioritize work to meet aggressive deadlines

-Must also possess strong client focus, as well as strong written and verbal communication skills, with the ability to work both individually and as a member of a team

-The ability to work with many different types of personalities at all levels of organization is a must



-Associate’s Degree in Accounting or related field is required (Bachelor’s degree is preferred)

-Equivalent experience will be considered


Law firm provides an excellent benefit package (includes parking) along with beautiful offices North of LBJ!



$55,000-57,000 DOE

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