Billing Specialist (DFM #657)

Company Confidential

Large, international law firm is seeking a Billing Specialist to join their Firm!


The Billing Specialist is responsible for an assigned group of attorneys for the monthly billing process. Primary responsibilities include processing of client invoices as well as electronically submitting invoices per agreement with specific clients. For this portion, the Specialist edits, calculates, transfers, and make any changes necessary to produce an invoice. The edited proformas (paper or paperless) are returned to the assigned Billing Specialist to produce the finished invoice after changes are made. The Billing Specialist will ensure timely and accurate submission and acceptance of electronic invoices for both routine and complex billing arrangements.


Essential Functions:

  • Create proformas in paper or paperless, edit noted attorney changes (transfers, value adjustments, etc.), and process invoices as a draft or final invoice in accounting software.
  • Reconcile to client’s billing requirements, including format, backup information and billing frequency, and distribute finished invoices.
  • Send reminders to the billing attorney to submit proformas or prebills (paperless) to process.
  • Responsible for ensuring that all invoices are processed timely and accurately, and submitting invoices via U.S. mail or electronically upon receipt of the Accounting Copy of the original invoice.
  • As time permits, help other billing specialists with bill processing.
  • Update assigned attorneys manual with any special billing requirements so that in case of absence someone else can process.
  • Maintain filing as necessary.
  • Communicate with Dallas Billing Manager regarding billing status, workflow, problems and/or other concerns.

Additional Responsibilities:

  • Performs related duties as assigned by Billing Manager.
  • Helps cover other accounting personnel duties either due to absence or high volume with a special emphasis on other billing specialist duties.
  • Any special requirements as requested by the client are the responsibility of the Billing Specialist, including any summary reports or spreadsheets.


Knowledge, Skills, Abilities:

  • Knowledge of the Firm’s financial billing software and Excel and Word software.
  • Must be detail-orientated and work accurately at a fast pace.
  • Must be dependable and trustworthy and able to maintain strict confidentiality.
  • Strong communication skills (oral and written) in a professional manner when addressing clients, attorneys and various levels of management.
  • Ability to identify issues and problems and to recommend and implement solutions.
  • Must have good people skills; work well with others.
  • Ability to perform multiple tasks under limited supervision, attention to detail, following tasks to completion and ability to meet deadlines.
  • Demeanor in keeping with a professional legal office.
  • Must type at least 40 wpm.


Experience, Education/Training Requirements:

  • Bachelor’s degree in related field preferred.
  • At least 3 years of accounting/billing experience; exposure to billing preferred.


Law firm provides an excellent benefit package along with beautiful offices in downtown Dallas!


Salary: $55,000.


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