Corporate/Tax/Transactional Legal Secretary (DFM #900)

Company Confidential

The Dallas office of a major, global law firm is seeking a Legal Secretary who will provide administrative assistance to four attorneys in the management/administration of their practice within the Firm’s Corporate Transactional group, a National Tax Partner and two Tax Associates.  The candidate should have work experience in a legal or professional services environment, experience with attorneys in a law firm environment.


Key Responsibilities:

-Prepare attorney correspondence, and other documents.

-Manage and open new client matters in an effective and efficient manner.

-Manage attorney calendars and schedules.

-Enter and revise attorneys time in time entry system (Intapp).

-Handle tasks associated with the management of client bills and invoices.

-Schedule and organize complex activities such as meetings, travel, and seminars.

-Maintain and update filing system for the attorneys.

-Organize, prioritize, and manage large volumes of mail, email and phone calls.

-Respond to regularly occurring requests for information.

-Proofread documents for spelling and grammar making appropriate changes.

-Generate redline of documents.

-Formatting/revising briefs, pleadings and other legal documents.

-Generating TOC/TOA for briefs.

-Assisting with manual and electronic court filings.

-Serving discovery documents.

-Complete check requests and expense reports.

-General office duties, which may include, copying, filing, and client telephone contact.

-Assist others in on the secretarial team and office.

-Share information and expertise readily with team members.

-Other duties as assigned to provide professional service.


Skills and experience:

-High school diploma or equivalent is required.  Bachelor’s Degree is preferred.

-5 + years secretarial experience required in a legal or professional services environment.

-Experience working with attorneys in a law firm environment preferred.

-Specific Employment & Compensation experience a plus!

-Knowledgeable with all aspects of litigation process, including familiar with court procedures.

-Experience with trial preparation.

-Excellent written and verbal communication skills.

-Well-developed and sophisticated organization, communication and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization, as well as an ability to building strong relationships and work in a collaborative environment.

-Organized, detail-oriented individual with strong project management skills, and ability to work on multiple tasks with competing deadlines.

-Flexibility to work independently as well as within a team.

-Advanced knowledge of MS Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.

-Experience with attorney time entry preferred.

-Available to work overtime as needed.


Firm provides an excellent benefit package to include parking, 401K, medical/dental/vision, etc. in beautiful offices in downtown Dallas!


Salary:  $75,000-85,000 DOE


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