E-Billing Specialist (DFM #901)

Company Confidential

General Summary:

The eBilling Specialist will work under the general supervision of the Billing Manager and must work according to the Firm’s established policies and procedures, while maintaining the integrity of the Firm’s billing processes.  The successful candidate will need to be experienced and customer service focused and be proactive and responsive to assist attorneys, secretaries and clients, while observing confidentiality with questions and/or problems.  Maintains positive contact with clients, attorneys and non-attorney staff at all times.


Essential Duties and Responsibilities:

  • Perform e-billing for clients.
  • Trademark reconciliation.
  • Strong attention to detail.
  • Ability to interact with attorneys and staff and follow-up on issues until resolution.
  • Audit petty cash for reimbursement.
  • Ability to work independently and with a team structure and interact with an array of personalities.
  • Other functions and projects as assigned by management.
  • Respond to client inquiries and special projects.
  • Comply with drafting and bill issuance timelines.
  • Report to management on status of WIP and billing progress.
  • Proactively seek and provide recommendations to improve existing processes.
  • Ability and willingness to assess procedures and proactively recommend improvements to existing processes.
  • Ability and willingness to meet aggressive deadlines, including those of a last-minute nature.
  • Ability to prioritize and execute multiple tasks simultaneously.
  • Superior oral and written communication and grammar skills.
  • Proficient utilizing Microsoft Word, Outlook, Excel, PowerPoint, and Elite.
  • Faxing, copying, and responding to emails as necessary.
  • Reads, sorts and dates incoming mail. Follows section guidelines pertaining to mail.  Ensures outgoing mail is timely delivered.  If necessary, routes mail to specific delivery service and follows up on timely delivery.
  • Handles billing process, time entry and billing memos under the guidance of the attorney, as appropriate. Ensures timekeepers time entry is closed in a timely manner.
  • Interacts congenially with clients, attorneys, legal assistants, secretaries, all other staff and other representatives in and outside of the Firm.
  • Self-starter with the ability to work independently, possess a willingness to help others and have above average customer service skills.
  • Performs work honestly, ethically and safely.
  • Maintains a good attendance record. Is punctual and prepared to perform duties upon arrival.
  • Communicates regularly with supervisors about department issues.



Knowledge, Skills and Abilities Required:

  • Three to five years billing experience in a professional services environment, preferably a law firm.
  • Knowledge of electronic billing applications preferred.
  • Advanced knowledge of Elite billing system preferred.
  • High school diploma or equivalency required.
  • Must have experience and knowledge of legal billing practices.
  • Knowledge of 10-key by touch and typing 60 wpm.
  • Excellent oral and written communication skills a must.
  • Must be proactive and have strong customer service experience.
  • Prefer a candidate that is multi-task oriented with a positive and enthusiastic attitude.
  • Knowledge of Firm’s software, Word, Excel and Elite (accounting and billing software).
  • Position requires to sit for long periods of time and work at a computer station.
  • Strong Attention to detail.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent.
  • Interpersonal skills necessary in order to communicate in person, by email, and telephone to provide information with ordinary courtesy and tact; follows instructions effectively from a diverse group of clients, attorneys and staff, to provide information with ordinary courtesy and tact.
  • Ability to handle pressure, interruptions, and multiple projects with frequently changing priorities.


The firm provides an excellent benefit package along with beautiful offices in downtown Dallas!


Salary:  $57,000-62,000

Upload your CV/resume or any other relevant file. Max. file size: 256 MB.

What Our Clients Say Matters

Copyright © 2022 DFM & Associates. All rights reserved.