Intellectual Property Legal Secretary (North Dallas) (DFM #591)

Company Confidential

High-profile, global law firm in North Dallas has an immediate opening for an Intellectual Property Legal Secretary to join their dynamic team.  This position performs full secretarial and administrative duties for attorneys and patent agents under minimal supervision.  This position requires the individual to perform with a high degree of independent judgment and discretion.  It also requires a thorough knowledge of organizational procedures and precedents!

Essential Duties:

-Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.

-Takes dictation and transcribes, composes correspondence for client-related matters.

-Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work.  This includes proofreading and redlining work for accuracy, copy, format, etc.

-Preparation of prosecution filings for review and approval by attorneys/agents (including preparation of IDSs, terminal disclaimers, restriction requirements, shell amendments, etc.

-Handles filing of all Foreign/U.S. applications through PCT Easy/EFS Web and keeping up with upgrades relating to electronic filing systems.

-Monitors client files and deadlines in PAIR and Pattsy Wave.

-Preparation and filing of assignment recordation on-line with the USPTO.

-Calculates filing cost estimates.

-Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.

-Coordinates travel arrangements.

-Maintains physical/electronic files, contacts, and maintains dockets of cases for attorneys.

-Coordinates meetings and appointments, and properly receives clients/guests; keeps appointment calendar for attorneys (including hearings, court appearances, and other commitments).

-Handles incoming/outgoing mail.



-At least  3-5 years+ of experience with Patent Prosecution work and a strong working knowledge of U.S. Patent and Trademark rules, processes and procedures.

-Working knowledge of general office procedures, as well as strong familiarity with legal terminology related to IP.

-Must be knowledgeable in the following IP related technologies or similar technologies:  PCT Easy, EFS Web, PAIR, Pattsy Wave, PatentHunder, CIP-Patent Annuity Service, USPTO, WIPO and websites.

-Working knowledge and experience with the Firm’s technology and applications strongly preferred (DeskSite, Chrome River, Carpe Diem).

-Prior experience with handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another CRM database, is strongly preferred.

-Prior experience supporting more than one attorney is required.



-Must possess advanced word processing/computer skills utilizing a variety of software programs, including, but not limited to, MS Word, Excel, Outlook and PowerPoint, and Adobe.

-Must possess excellent written and oral communication skills (grammar, spelling and punctuation).

-Strong phone etiquette, attention to detail and follow through is required.

-Must be knowledgeable with legal filing and record keeping practices.

-Must be highly organized and multi-task and meet set deadlines.

-Must be able to work effectively as part of a team!


Law firm provides an excellent benefit package to include parking, paid OT, etc. along with beautiful offices in the North Dallas corridor!


Salary:  $65,000

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