Legal Administrative Assistant (DFM #836)

Company Confidential

Large, full service, multi-state firm with 6 offices is seeking a highly professional Legal Administrative Assistant to support very busy partners/associates.  Dallas office opened in 2020 and is steadily growing!

 

Essential Duties/Responsibilities:

  • Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents.
  • Screens telephone calls and records messages.
  • Prepares and processes documents for FedEx, US mail, and messenger delivery service.
  • Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
  • Requests conflict of interest reports with File Opening/Conflicts, opens new clients and/or matters and maintains all client and general files.  Conducts periodic review for possible storage of older files; prepares files to be closed.
  • Receives clients and visitors; maintains good public relations with clients; and observes confidentiality of attorney-client relationship.
  • Schedules appointments for timekeepers.
  • Handles all expense reports through Chrome River.
  • Works closely with administrative support staff (word processing, receptionists, business office, etc.); proofs documents returned from word processing; ensures that attorney timesheets are entered and released on a timely manner.
  • Performs overload typing, filing, photocopying or other administrative duties as time permits and as requested by other attorneys.  Also, assists other Legal Administrative Assistants with their workload as needed.
  • Creates, edits and processes client bills in accordance with Firm and client requirements.
  • Coordinates travel arrangements.  Updates attorneys concerning mail and phone messages while traveling.
  • Researches and obtains a wide variety of information or documents requested by attorneys and/or paralegals.
  • E-files documents in federal and state courts.

 

Job Requirements:

  • Interpersonal skills necessary in order to communicate by phone and provide information with ordinary courtesy and tact.
  • Must be proficient with Microsoft Office:  Outlook, Word, Excel in a legal environment.
  • Must have experience working with corporate legal documents along with some litigation.

  • Must have ability to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.  Perform non-complex arithmetic calculations when verifying calculations on forms documents and check requests; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
  • Work occasionally requires a high level of mental effort and strain while producing a high volume of information and performing other essential duties.  Approximately three to five years on the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
  • Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 wpm.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Ability to proofread for grammatical, typographical or spelling errors of typed routine law office correspondence and legal case matters.
  • Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence.  Required to use tact and diplomacy when dealing with others.
  • Must have ability to read, write and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone.
  • Must possess attention to detail, ability to balance multiple projects and have strong time management skills.
  • Must have ability to reason and apply common-sense understanding to situations encountered.
  • Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills.
  • Ability to work overtime as needed.

 

The firm provides an excellent benefit package along with parking, PTO, etc. in beautiful, new offices in Dallas!

 

 

Salary:  $70,000-80,000 DOE

 

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