The Dallas office of an international law firm has an immediate opening for a skilled Office Assistant. This position will provide administrative support to the office through a variety of different functions including library, records, facilities, client relations, receptionist coverage, and CLE coordination. Also will support the overload of secretarial and paralegal duties and act as an assistant to the Office Administrator.
-Maintain the budget and event spreadsheets for client relations memberships/sponsorships and charitable contributions.
-Work with the Office Administrator and/or Marketing Department on all aspects of events including researching locations, hiring vendors, managing budget, attending events.
-Assist with the administrative aspects of recruiting-inputting data in viRecruit database, coordinating interviews, and posting and renewing ads.
-Assist with coordination and recruitment of the Summer Associate program.
-Complete new staff and attorney onboarding and hire orientation. Assist with office setups for new employees.
-Perform general paralegal clerical assistance with tasks such as organizing of files/documents, preparation of notebooks, photocopying, and preparation of exhibits.
-Process CLE applications for the State of Texas, for all attorneys licensed in Texas.
–Coordinate with Library staff from other offices; ordering all books; maintenance of all subscriptions and updates from month-to-month and year-to-year.
-Provide reception break relief for lunch and morning and afternoon breaks. Receive clients and visitors and handle incoming telephone calls.
-Coordinate office community service events.
-Strong customer service and communication skills.
-Ability to prioritize and complete multiple tasks, effective organizational skills and the ability to make timely decisions.
-Solid word processing skills (MS Office)
-Skills in standard word processing, spreadsheet, database and email computer software programs.
-At least two years experience in a general office environment
This is a great opportunity to get your foot in the door within a law firm! Assist Office Administrator and work directly with attorneys, paralegals and legal assistants!
Denise is a very professional business women. In her recruiting business, she always knows the current job market and trends in the economy and how it effects employment of her recruits. You can trust Denise to work hard to place you at a good law firm. She is well connected in the Dallas legal community. She is a serious advocate for her clients and a wonderful recruiter to have on your side.
Kathy Strawn-Frank- Downs Stanford, P.C.
Denise is a highly effective legal personnel recruiter. She has the highest integrity and is a joy to work with. She is highly professional and always is straight forward and a great people "connector". I highly recommend working with Denise if you have the opportunity.
Bruce Avellanet - Bedrock Enterprises, LLC
Charles Gillis - Formally with Munsch
Denise is extremely professional and pleasant to work with. She pays attention to details, advises thoroughly and cares about her clients. Denise is a true asset and I recommend her services to any firm looking for quality results.
Kelly England - Gibson, Dunn & Crutcher LLP
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