International law firm has an immediate opening for a Legal Practice Assistant to support their Business Practice Group in downtown Dallas. This position will provide routine administrative support, with direct to moderate supervision, to designated attorneys, paralegals, other Legal Practice Assistants.
-Maintain overview of timekeepers’ workload and caseload; anticipate next steps and implement follow-up procedure to ensure each task is tracked and carried through to completion.
-Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed and/or electronic copy.
-Maintain timekeepers’ calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment.
-File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met.
-Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients and staff.
-Process and route incoming mail, faxes, and electronic communications upon receipt.
-Prepare outgoing mail for prompt delivery, arranging for messenger services as needed to meet deadlines.
-Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements.
-Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firm ability to represent requesting party.
-Prepare new client/matter intake forms and engagement letters.
-Assist with billing process, including daily time entry-entering, proofreading, spellchecking, and releasing-and distribute monthly proformas, and prepare final with cover letter.
-Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents.
-Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meals, preparation of materials, and arrangements with a 3rd party as needed.
-Coordinate travel arrangements, securing air, hotel, and car plans.
-Perform copying, scanning and faxing tasks.
Specific Skills Preferred:
-Type accurately 65 wpm
-Excellent spelling, grammar, punctuation, form and style
-Basic knowledge of library operations and records storage procedures
-Familiarity with state and federal court and administrative agency rules, procedures, and deadlines
-Basic understanding of legal terminology and procedures
-Experience with e-filing is a plus!
-Previous law firm experience of 3 or more years is preferred
Firm provides an excellent benefit package along with beautiful offices in downtown Dallas!
Denise is a very professional business women. In her recruiting business, she always knows the current job market and trends in the economy and how it effects employment of her recruits. You can trust Denise to work hard to place you at a good law firm. She is well connected in the Dallas legal community. She is a serious advocate for her clients and a wonderful recruiter to have on your side.
Kathy Strawn-Frank- Downs Stanford, P.C.
Denise is a highly effective legal personnel recruiter. She has the highest integrity and is a joy to work with. She is highly professional and always is straight forward and a great people "connector". I highly recommend working with Denise if you have the opportunity.
Bruce Avellanet - Bedrock Enterprises, LLC
Charles Gillis - Formally with Munsch
Denise is extremely professional and pleasant to work with. She pays attention to details, advises thoroughly and cares about her clients. Denise is a true asset and I recommend her services to any firm looking for quality results.
Kelly England - Gibson, Dunn & Crutcher LLP
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