Legal Practice Assistant (DFM #604)

Company Confidential

International law firm has an immediate opening for a Legal Practice Assistant to support their Business Practice Group in downtown Dallas.  This position will provide routine administrative support, with direct to moderate supervision, to designated attorneys, paralegals, other Legal Practice Assistants.

 

Primary Job Responsibilities:

-Maintain overview of timekeepers’ workload and caseload; anticipate next steps and implement follow-up procedure to ensure each task is tracked and carried through to completion.

-Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed and/or electronic copy.

-Maintain timekeepers’ calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment.

-File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met.

-Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients and staff.

-Process and route incoming mail, faxes, and electronic communications upon receipt.

-Prepare outgoing mail for prompt delivery, arranging for messenger services as needed to meet deadlines.

-Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements.

-Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firm ability to represent requesting party.

-Prepare new client/matter intake forms and engagement letters.

-Assist with billing process, including daily time entry-entering, proofreading, spellchecking, and releasing-and distribute monthly proformas, and prepare final with cover letter.

-Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents.

-Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meals, preparation of materials, and arrangements with a 3rd party as needed.

-Coordinate travel arrangements, securing air, hotel, and car plans.

-Perform copying, scanning and faxing tasks.

 

Specific Skills Preferred:

-Type accurately 65 wpm

-Excellent spelling, grammar, punctuation, form and style

-Computer proficiency

-Basic knowledge of library operations and records storage procedures

-Familiarity with state and federal court and administrative agency rules, procedures, and deadlines

-Basic understanding of legal terminology and procedures

-Experience with e-filing is a plus!

 

Experience:

-Previous law firm experience of 3 or more years is preferred

 

Firm provides an excellent benefit package along with beautiful offices in downtown Dallas!

 

Salary:  $40,000-45,000

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