Litigation Legal Administrative Assistant (DFM #105)

Company Confidential

Large, international law firm, in downtown Dallas, is seeking a highly qualified Litigation Legal Administrative Assistant to support very busy attorneys in their Business Litigation practice group.  You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assigned timekeepers in alignment with the firm’s core values.  This position will work with other talented individuals who share a passion for doing great work in the best interest of their clients.


Job Description:

What you would do:

The Business Litigation Legal Administrative Assistant will be tasked to provide a unique level of support through daily administrative support to assigned timekeepers in their practice group as well as other members of the cross-firm team
•The Business Litigation Legal Administrative Assistant is expected to show administrative skills sets in a broad array of business litigation ranging from anti-trust actions, to appeals, to class actions, financial services, trade secrets, and white collar crime
•Proficient experience and knowledge of the business litigation practice is necessary to prove successful in the role
•Create, maintain and properly close client and matter files.
•Manage the conflict check process, prepare engagement agreements and establish necessary financial information to allow for time entry and invoicing
•Enter time on behalf of assigned timekeepers, submit expense reports, process payment requests and coordinate the client billing process
•Schedule meetings, conference calls and travel arrangements, including making virtual arrangements via WebEx
•Other administrative tasks, as assigned


What is expected:

•Ability to problem-solve
•Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
•Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
•Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
•Willingness to be flexible with time and adjust to a changing work environment
•Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
•Ability to use sound judgment and discretion in dealing with highly confidential information
•Ability to maintain stamina throughout a standard workday, on- and off-site
•Ability to maintain regular attendance and work regularly scheduled hours
•Ability to take direction and accept supervision
•Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
•Ability to work effectively with co-workers in a team oriented collaborative environment


What we offer:

  • Flexible working environment for work-life success
  • Opportunity to participate in firm-sponsored volunteer events
  • Wellness programming with personalized content and activities
  • Professional environment and the opportunity to work with experts at the top of their fields
  • Variety of health plan options, as well as dental, vision and 401(k) plans
  • Generous paid time off
  • 8:30-5:00, 37.5 hour work week
  • Hybrid with 3 days in the office and 2 remote

What is required:

  • 3+ years of legal administrative experience, with a background in time entry, billing, invoicing and calendar management
    •Experience at Am Law 50/100 firms strongly preferred
    •Minimum of high school graduation or GED; paralegal certificate or business degree preferred
    •Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)
    •Current Notary Public Commission


Salary:  Rich, competitive salary depending upon years of experience!


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