Litigation Legal Secretary/Paralegal (DFM #585)

Company Confidential

High-profile, international law firm in Dallas is seeking a Litigation Legal Secretary with some Paralegal duties to support 3 or more attorneys!  Will assist attorneys in preparing litigation cases from onset through post trial. Document production and management data mining, research, obtaining and organizing cases files on a daily basis, preparing, organizing and maintaining deposition materials and summaries, assisting with trial and mediation preparations, enters time on a regular basis, assist with document production including creation and editing of various legal forms, correspondence and documents.

 

Duties & Responsibilities:

-Handles scheduling and travel arrangements.  Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls, arranges business itineraries and coordinates lawyers’ travel arrangements, processes travel reimbursement, maintains calendar and due dates for attorneys as required.

-Organizes and coordinates flow of information. Sorts, reads and annotates incoming mail and documents as required-attaches appropriate file to facilitate necessary action, determines routing, signatures required, and maintains follow ups.  Answers phones and directs callers to appropriate persons as circumstances warrant.

-Types/composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources.  Prepares communications outlined by attorney in oral/written directions.  Responsible for accuracy and clarity of final copy.  Correlates and edits materials submitted by others.  Organizes material that may be presented to attorneys in draft format.  Ensures that all correspondence or other documentation is dispatched in a timely manner.

-Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys.  Prepares motion binders and special working binders.  Coordinates multi-document filings in both state and federal courts, including e-filings.

-Establishes and maintains filing and records, in both hard coy and electronic formats.  Files information in a timely manner.  Retrieves information from files as requested.  Sends files to storage on a periodic basis.

-Enters attorneys’ time on a daily basis and sends to accounting by month-end deadlines.

-Assists attorneys in all stages of litigation cases from onset through post trial.

-Assists with the discovery process, including preparing for deposition, propounding and responding to written discovery and preparing for expert discovery.

-Oversees and conducts document reviews, prepared documentation regarding criteria changes, tracks and reports on review progress and results.

-Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools.

-Performs and oversees both simple and complex cite checking and proofreading of briefs and other legal documents.

-Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff.

 

Skills & Competencies:

-Understanding of litigation laws as they relate to individuals, partnerships and corporations.  Familiarity with California Code of Civil Procedure and Federal Rules of Civil Procedure rules for court document filings.

-Experience with complaints, answers, rulings, judgments, affidavits, motions, appeals, TOC/TOA, subpoenas, court dockets, reports, memos and correspondence.

-Computer proficiency in Microsoft Office Suite applications (Word/Excel/PP), Outlook, as well as document management and other office technologies.  Expertise in e-filing.

-Strong attention to detail, organizational skills and ability to manage time effectively.

-Excellent interpersonal skills and communication skills.

-Ability to work overtime on an as-needed basis.

 

Qualifications & Prior Experience:

-Requires 5 or more years of experience as a legal secretary, working in a business law practice with exposure to litigation.

-Bachelor’s degree or equivalent education and work experience.

 

Firm provides a very competitive benefit package along with beautiful offices in downtown Dallas!

 

Salary:  $65,000-70,000+

 

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