Job Description:
High-profile, international law firm, is seeking a Corporate/Bankruptcy Practice Assistant for their Dallas office. This position supports various partners and associates. The Practice Assistants provide high-quality administrative support to attorneys and professionals in a team environment, effectively and efficiently meeting Firm/client needs.
Duties & Responsibilities:
- Communicate effectively and professionally with clients, attorneys, and co-workers via email, by telephone, and in person. Arranges conference calls and greet clients.
- Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of attorneys.
- Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.
- Prepare, organize, and process reimbursements, invoices, and check requests.
- Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents.
- Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing.
- Enter and manage work requests from attorneys in the Firm’s workflow tool and complete deadlines.
- Perform routine electronic and paper filing in an organized manner; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, accounting, billing, and records.
- Perform all file maintenance, including saving documents to the document management system.
- Assist attorneys with time entry, billing, and collections.
- Perform clerical duties as needed.
- Special projects and duties as assigned.
Qualifications:
- Advanced knowledge of Microsoft Office Suite and Adobe.
- Experience with document management systems.
- Experience with electronic signature software programs.
- Superb attention to detail, grammar, and punctuation.
- Ability to take direction and work independently with little supervision.
- Strong work ethic with ability and commitment to maintain confidentiality.
- Experience with the federal court ECF Filing system, including experience searching for bankruptcy cases and downloading relevant documents for distribution, setting up HAPI for cases, and filing documents.
- Corporate experience with M&As, Joint Ventures, and e-filing with the courts.
- Experience coordinating the printing, mailing, and service of filed documents to complete service.
- Bachelor’s degree preferred but not required.
- 5-10 years of experience supporting attorneys and paralegals with administrative or client-related tasks preferred.
Compensation & Benefits:
- The firm provides a comprehensive benefit package (medical/dental/vision), parking, PTO, paid overtime, 401(k), etc., along with a 37.5 hour work week.
- This is a hybrid position-4 days in the office and 1 day work from home.
Salary: $80,000-$95,000 Dependent Upon Experience Level.