Director of Administration (DFM #313)

Job Type: Director of Administration

Job Posted: November 5, 2024

Location: Dallas, TX

Company: Confidential

Salary: Excellent salary based on years of experience!

Job Description:

High-profile, international law firm, is seeking a highly-qualified Director of Administration for their Dallas office. This position is responsible for effective leadership in all aspects of law firm management and is also responsible for overseeing the day-to-day operations of the office in which they are assigned. The Director works closely with the Chief Operating Officer, Chief Human Resources Officer and the Office Managing Partner in overseeing the staff and operations in the office.

This position is a hybrid role, combining management of the local office and firmwide oversight of the firm’s paralegals. Paralegal oversight includes overseeing work allocation, utilization and profitability, performance management and professional development.

Duties & Responsibilities:

Develop and manage the annual budget, collaborating with management to create it.
Recommend and implement administrative policies and procedures.
Coordinate with partners and others to identify staffing needs.
Recruit, hire, train, and evaluate staff, as well as addressing grievances and disciplining employees.
Respond to inquiries and resolve issues, communicate effectively with staff and other departments.
Supervise assistants and ensure proper administrative support for all personnel.
Collaborate with firm leadership to ensure local office needs are being expressed and addressed in a timely manner.
Plan and execute or oversee the planning of office-specific events and firm events.
Serve as the primary point of contact for the office building management.
Oversee both short and long-term facilities projects, including serving as the project manager. for office build outs and remodels to ensure efficiency and conducted within budget.
Maintain physical space, ensuring a safe, clean, and functional environment.
Facilitate space planning and internal office moves to ensure the best utilization of workspace and resources.
Provides oversight of the special services, mailroom and conference services teams.
Collaborate with building management to set safety protocols, plan new projects, and perform repairs.
Ensure regular review and compliance with firm’s business continuity plan.
Oversee Firm wide paralegal work allocation and promote utilization.
Monitor workloads and professional development of paralegals.
Collect feedback for all paralegals and participate in the Firm’s performance management process.
Provide guidance and mentorship to paralegals.
Special projects as needed.

Qualifications:

Bachelor’s Degree required.
Law firm experience preferred.
10-15 years + experience working in a Senior Management Role.
Excellent verbal and written communications skills.
Understanding of labor laws related to recruiting and supervising employees.
Proficient in Microsoft Office Suite including Excel skills.
Ability to think creatively and solve complicated problems in various situations.
Excellent organizational skills and attention to detail.
Experience in legal services and ability to understand workloads to ensure proper staffing.
Ability to perform well in a fast-paced environment.
Excellent time management, organization, and prioritization abilities.

Compensation & Benefits:

The Firm provides a comprehensive benefit package to include: medical/dental/vision, parking, salary review/raise, bonus, etc.
Salary range will depend upon years of experience within the legal community.

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