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Dallas | Legal Staffing Agency

Litigation Legal Secretary (DFM #240)

Job Type: Legal Secretary
Location: Dallas, TX
Company: Confidential
Salary: $80,000-$85,000 DOE

Job Description

What is the “One Word” you are looking for in an employer? We think you will find it here!

Mid-sized, full-service firm located in Texas with clients nationwide is seeking a goal-oriented, team player who can juggle many balls in the air. Client service is your middle name!

Texas-based law firm is seeking an experienced, motivated, and detail-oriented self-starter to join the firm as a Litigation Legal Secretary in their downtown Dallas office. The Legal Secretary will work under the supervision of the supervising attorney(s), and provide support to the Litigation Group in the firm. You must be a proactive team player, have good organizational skills, be detail-oriented, and possess excellent interpersonal skills.

The firm provides a very competitive benefit package along with beautiful offices in downtown Dallas.

Essential Duties, Responsibilities, and Requirements

  • Ability to work under the supervision of the assigned attorney(s) and provide support to the litigation group.
  • Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Drafts letters and documents; collects and analyzes information; organizes client conferences, and attorney meetings; schedules couriers, court reporters, expert witnesses, and other special functions; coordinates preparation of charts, graphs, and expense reports.
  • Maintains attorney calendar by recording and monitoring court appearance dates, pleadings, and filing requirements; dockets court-imposed deadlines.
  • Communicating and obtaining information; following up on delegated assignments; knowing when to act and when to refer matters to an attorney.
  • Assists in the submission of billable time and reimbursable expenses; prepares invoices and communicates with clients concerning invoices.
  • Utilizes electronic filing and retrieval systems.
  • Working knowledge and experience in the law firm industry including office and department procedures, workflows, and organization.
  • Knowledge and experience with e-filing procedures.
  • Ability to effectively communicate with clients, court personnel, counsel, third parties, private investigators, experts, etc., and maintains regular contact with all parties.
  • Consistent follow-through and ability to multi-task and effectively balance priorities and meet tight deadlines.
  • Communicates well, demonstrates teamwork, and collaborates well with others.
  • Possesses exceptional customer service and people skills and works within a team concept.
  • Special projects as assigned.

Qualifications

  • High School Diploma is required for this role.
  • Two (2) year or Four (4) year undergraduate degrees preferred but not required.
  • A minimum of 3 to 5 years’ experience and exposure working as a legal secretary in a law firm in a litigation group is required.
  • Exceptional computer skills and proficiency using Microsoft Office products, including Word, Excel, Outlook, PowerPoint, and Adobe Software.
  • Experience working with various practice and case management databases (iManage), and timekeeping and billing systems.
  • Must possess excellent communication skills with the ability to speak and write clearly and informatively and able to read and interpret information.
  • Must be able to maintain confidentiality.
  • Must be willing to work additional hours and weekends as required for the role.
  • Must be dependable and adhere to firm policies and procedures and work the required hours for the role.
  • Exceptional communication, customer service, organizational, time management, and detail-oriented skills required for the role.
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