Job Description:
High-profile national law firm in Uptown is seeking a Legal Assistant to join their Real Estate Development & Investments Practice Group. This position will support a Shareholder/Leadership Partner and Associate at this time.
Duties & Responsibilities:
- Provide a wide range of secretarial and administrative support to attorneys.
- Prepare and edit legal documents and correspondence, ensuring accuracy and completeness.
- Manage and monitor calendaring of deadlines and key dates.
- Interact with clients and other contacts regarding meetings and scheduling.
- Answer telephone calls; provide responses to routine questions and/or route calls to appropriate attorneys or staff member.
- Research and respond to request for information from attorneys and clients.
- Organize and maintain files and documents, both in physical and electronic formats.
- Enter attorney time; review and revise timesheets accurately.
- Review, organize, and process client billing in a timely manner.
- Coordinate business travel arrangements.
- Prepare conflict of interest checks and open new client files.
- Prepare engagement letters and conflict waivers.
- Process expense reports/reimbursement requests.
- Assist assigned attorneys with CLE compliance and business development activities.
- Other duties as assigned.
Qualifications:
- At least 5 years of experience as a legal assistant in a law firm is required.
- Prior transactional experience is required; the ideal candidate will have experience in commercial real estate transactions.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Expertise in preparing and managing PDF documents using Adobe Acrobat.
- Good working knowledge of document management systems; NetDocs experience is a plus.
- Superior verbal and written communication skills
- Excellent proofreading skills and attention to detail.
- Ability to handle and adjust to competing deadlines and priorities.
- Strong interpersonal and teamwork skills with a high degree of professionalism.
- A high level of discretion in handling confidential and sensitive information.
- Flexibility for overtime when needed.
Compensation & Benefits:
The firm provides a very comprehensive benefit package to include 37.5 hour work week, paid overtime, etc., along with beautiful offices in Uptown!