Corporate Legal Secretary (DFM #229)

Company Confidential

A leading international law firm with offices throughout the United States, Europe, Asia and the Middle East is seeking a Coporate Legal Secretary supporting the Corporate Practice, reporting to the Office Administrator.

The role will work in their Dallas office with hybrid work capabilities and will be responsible for providing secretarial and administrative support to attorneys, advisors, and other administrative personnel as assigned.

 

Key Responsibilities Include:

  • Perform administrative tasks, including drafting, editing, and proofreading documents. Proactively, manage attorneys’ calendar of appointments and ensure that attorneys are prepared for all commitments.
  • Coordinate meetings, conference calls and appointments, often involving client and practice group activities, multiple locations, and time zones. Providing meeting details (e.g., setup, audio/video needs, catering, etc.)
  • Arrange domestic and international travel in partnership with the firm’s Travel Management Company, securing air and ground transportation, arranging hotel and/or meeting accommodations, preparing detailed itineraries and travel agendas. Maintain attorney travel profile.
  • Coordinate work with the firm’s Administrative Resource Center team regarding certain firm administrative tasks, including processing new client matter requests, client bills, time entry and expense reports.
  • Setup and maintain case and client files in document management system.
  • Answer and screen phones calls, schedule appointments and take messages when required.
  • Scan, copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Coordinate incoming/outgoing mail.
  • Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax.
  • Research information as requested by clients or attorneys.
  • Maintain client contacts and working groups list.
  • Schedule, coordinate and track CLE requirements/adherence.
  • Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance.
  • Provide back-up assistance, as needed, to attorneys or others in the practice group who require support.
  • Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent.
  • Accept overflow work from the Office Administrator and the Secretarial Coordinators as needed.
  • Other duties as assigned.

 

Qualifications:

  • High School Diploma or equivalent.
  • Minimum of 5 years of legal secretarial experience required.
  • Specialized secretarial degree, associate and/or bachelor’s degree desirable but not required.
  • Demonstrates and focuses on high level of internal and external client services.
  • Ability to type at least 70 words per minute with accuracy.
  • Advanced knowledge of MS Word (e.g., formatting, paragraph numbering, Styles, Paste Special, Header and Footers, Footnotes, Tables, Table of Contents, Track Changes and Mail Merge).
  • Proficient in Microsoft Office Suite; NetDocuments; ChromeRiver; InterAction; Intapp; Carpe Diem, iTimekeep.
  • Excellent written and oral communication skills, including grammar, spelling and punctuation.
  • Ability to read, comprehend and follow instructions.
  • Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment.
  • Proficiency with advanced telephone functions, including conference calling and voicemail.
  • Excellent telephone manner.
  • Familiarity with legal filing and record-keeping practices.
  • Strong organizational skills.
  • Ability to perform clerical tasks with a high degree of accuracy.
  • Proficiency on office equipment used on a regular basis including computers, printers, copy machines, telephones and efax.
  • Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion.
  • Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities.
  • Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm.
  • Ability to perform mathematical functions – add, subtract, multiply, divide, work with percentages, etc.
  • Strong service orientation.
  • Commitment to maintaining confidentiality of client and office information and adhering to the Firm’s Core Values.
  • Commitment to professional growth.

 

The firm offers a very competitive benefit package, beautiful offices, along with a hybrid schedule of one day working from home either Monday or Friday!

 

Salary: $75,000-$85,000

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