Litigation Legal Secretary (Houston, Tx.) (DFM #230)

Company Confidential

A leading, global law firm, is seeking a highly-qualified, Litigation Legal Secretary to support various attorneys in litigation, corporate, and transactional practice areas in the Houston office.  This role reports to the Houston Director of Administration.

 

Responsibilities Include:

  • Drafting letters, spreadsheets, presentations and shells/templates, including complex formatting and preparation of documents for filing with appellate courts, district courts and various state courts through attorney service and e-filing portals. This includes, but is not limited to, tables of authorities, exhibits, declarations and [proposed] orders.
  • Prepare corporate closing binders and signature packets, calculate litigation calendaring deadlines, coordinate and schedule depositions and office meetings and arrange and coordinate travel through office travel agency.
  • Familiarity with signature packets and real estate transaction closings is helpful but not required.
  • Researching and obtaining information, facilitating the completion of forms and processes, and other administrative tasks, including processing invoices, reimbursements and reviewing time entries.

 

Qualifications:

  • Qualified candidate must have comprehensive knowledge of legal office procedures, demonstrate initiative and have strong interpersonal, verbal and written communication skills, as well as the ability to use good judgment in handling tasks in a timely and professional manner with limited supervision.
  • Successful candidate must have strong litigation skills, the ability to work effectively with various courts, agencies, firm departments and offices, engage resources in an appropriate manner and complete other job duties as assigned.
  • Strong attention to detail, organization, solid computer proficiencies and the ability to prioritize multiple tasks and problem solving while remaining calm in deadline-driven situations is required.
  • Excellent grammar, punctuation, proofreading and spelling skills is integral.
  • Ability to work effectively as a member of a team is essential.
  • Candidate will also exhibit a work ethic of punctuality and reliability.

 

Experience:

  • 5+ years of experience supporting litigation attorneys at a law firm.
  • Required computer experience includes a high proficiency in Microsoft Word, Excel and PowerPoint; experience in Adobe, Forms Workflow, Workshare Compare and Best Authority preferred.
  • The successful candidate will be given extensive training on the Firm’s software applications.

 

The firm provides a competitive benefit package to include a transportation allowance, 401(k), medical/vision/dental, etc. in beautiful offices!  This is a hybrid position (3/2 working from home) after 90 day initial training in-house.  Hours are 9:45 a.m.-6:00 p.m.

 

Salary:  $80,000-$100,000 DOE

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